ILLNESS & ACCIDENT POLICY

At Meadow Primary Out of School Club we will deal promptly and effectively with any illnesses or injuries that occur while children are in our care. We take all practical steps to keep staff and children safe from communicable diseases.

All parents or carers must complete the Medical Form when their child joins the Club, requesting permission for emergency medical treatment for their child in the event of a serious accident or illness.

We will record any accidents or illnesses, together with any treatment given, on an Incident Record or Accident Record sheet as appropriate, which the parent or carer will be asked to sign when they collect the child.

Meadow Primary Out of School Club cannot accept children who are ill. If any children are ill when they first arrive at the Club we will immediately notify their parents or carers to come and collect them. Any children who have been ill should not return to the Club until they have fully recovered, or until after the minimum exclusion period has expired (see table at the end of this policy).

 

First aid

At Meadow Primary Out of School Care we have 15 first aiders. Each designated First Aider has a current first aid certificate and has attended a 12 hour paediatric first aid course, which complies with the requirements of Annex A of the EYFS. First aid training will be renewed every three years. We will take into account the number of children and layout of the premises to ensure that first aiders are able to respond quickly to any incident.

The location of the first aid box and a list of qualified first aiders are clearly displayed at the Club. The designated First Aider regularly checks the contents of the first aid box to ensure that they are up to date, appropriate for children and comply with the Health and Safety (First Aid) Regulations 1981.

The manager will ensure that a first aid kit is taken on all outings and that at least one member of staff on the outing holds a current paediatric first aid certificate.

 

Procedure for a minor injury or illness

The first aider at the session will decide upon the appropriate action to take if a child becomes ill or suffers a minor injury.

  • If a child becomes ill during a session, the parent or carer will be asked to collect the child as soon as possible. The child will be kept comfortable and will be closely supervised while awaiting collection.

  • If a child complains of illness which does not impair their overall wellbeing, the child will be monitored for the rest of the session and the parent or carer will be notified when the child is collected.

  • If a child suffers a minor injury, first aid will be administered and the child will be monitored for the remainder of the session. If necessary, the child’s parent will be asked to collect the child as soon as possible

 

Procedure for a major injury or serious illness

 In the event of a child becoming seriously ill or suffering a major injury, the first aider at the session will decide whether the child needs to go straight to hospital or whether it is safe to wait for their parent or carer to arrive.

  • If the child needs to go straight to hospital, we will call an ambulance and a member of staff will go to the hospital with the child. The staff member will take the child’s Medical Form with them and will consent to any necessary treatment (as approved by the parents on the Medical Form).

  • We will contact the child’s parents or carers with all urgency, and if they are unavailable we will call the other emergency contacts that we have on file for the child.

  • After a major incident the manager and staff will review the events and consider whether any changes need to be made to the Club’s policies or procedures.

  • We will notify Ofsted and child protection agencies in the event of any serious accident or injury to a child in our care as soon as reasonably possible and within 14 days at the latest.

  • We will notify HSE under RIDDOR in the case of a death or major injury on the premises (eg broken limb, amputation, dislocation, etc – see the HSE website for a full list of reportable injuries).

 

Communicable diseases and conditions

If a case of head lice is found at the Club, the child’s parents or carers will be discreetly informed when they collect the child. Other parents will be warned to check their own children for head lice, but care will be taken not to identify the child affected.

 

If an infectious or communicable disease is detected on the Club’s premises, we will inform parents and carers as soon as possible.

 

If there is an incident of food poisoning affecting two or more children looked after at the Club the Manager will inform Ofsted as soon as possible and within 14 days at the latest.

 

If there is an outbreak of a notifiable disease at the Club, we will inform the local health protection unit, HSE under RIDDOR (if appropriate), and Ofsted.

 

Infectious Diseases

Children who are suspected of having an infectious disease will be monitored closely for the appropriate signs and symptoms of that particular disease. The parents/carer will be contacted and asked to collect their child from the club as soon as we believe that he/she has an infectious disease. We will also advise the parents/carer to take their child to the doctor’s for a formal diagnosis and telephone the club afterwards to let us know the outcome of their visit.

 

In the meantime, we will advise all our other children’s parents of the suspected disease/illness via our Parent’s Information board. Staff will be advised by the Manager or in her absence her deputy. If there are two or more confirmed cases then the Manager, or in her absence, the Deputy Manager will contact The Health Protection Agency by telephone to advise them of the details.

 

Any child confirmed as having an infectious disease or illness must be kept away from all of our clubs (Breakfast, After School or Playscheme) for the period shown in the table below. This list is not exhaustive but a guideline to the policy of the setting. If you have any uncertainties please speak to the Manager or in her absence her deputy. The Manager will also notify OFSTED of the first day of the onset of the disease/illness at one of our clubs rather than at school.

 

In the case of a serious accident or illness occurring, the appropriate first aid will be carried out by one of our qualified staff (all our staffs are first aid trained), an ambulance will be called and the parents will be telephoned and advised of the details of the incident, as soon as it is convenient to do so. This member of staff must check who the child’s legal guardian is from the Child Information Form (in case consent is necessary for any emergency treatment by the hospital). A member of staff will accompany the child in the ambulance to the hospital and stay with the child until the arrival of the parents/carer. This member of staff will take the child’s emergency contact details with them to the hospital so that they can keep in touch with the parents/carer.

 

Useful contacts

Health Protection Unit: 0344 2253861 Ofsted: 0300 123 1231 RIDDOR Incident Contact Unit: 0845 300 99 23

 

MINOR AILMENTS/CONDITIONS   &  ACTION

 

COUGHS &

COLDS

Children are welcome as long as they do not have a temperature or are unwell in themselves.

CONJUNCTIVITIS

While this is a highly contagious ailment; unless the child is feeling unwell with it with particularly sore eyes, there is no exclusion period.

 

HEADLICE

Children are welcome to attend any of our clubs. Treatment is only recommended for a child where live lice have definitely been seen.

 

ATHLETES FOOT, WARTS AND VERRUCAE

Children must wear socks inside the club.

They may go swimming at play scheme if the paddling pools are out. However, verrucae must be covered to prevent verrucae being spread.

 

COLD SORES (Herpes simplex virus)

Children are welcome at any clubs as most children should be immune due to immunisation. (Exclusion after the rash appears would prevent very few cases.)

 

HAND, FOOT AND MOUTH DISEASE

Children are welcome at any of our clubs as long as they do not feel unwell in themselves.

 

*SLAPPED CHEEK (FIFTH DISEASE)

Children are welcome at any of our clubs as long as they do not feel unwell in themselves.

 

ROSEOLA

Children are welcome at any of our clubs.

 

RINGWORM (TINEA) AND  THREADWORMS

Children are welcome at any of our clubs.  Treatment is recommended for the child and their family, in the case of Threadworms.

 

GLANDULAR FEVER (INFECTIOUS MONONUCLEOSIS)

Children are welcome at any of our clubs as long as they do not feel unwell in themselves.

 

TONSILLITIS

Children are welcome at any of our clubs as long as they do not feel unwell in themselves.

 

INFLUENZA

Children are welcome at any of our clubs as long as they do not feel unwell in themselves. (A child is most infectious just before and at the onset of the symptoms.)

 

ASTHMA

If your child has Asthma and is likely to need their inhaler while in our care, you must provide us with written instruction, including health care plan depending on the severity of your child’s asthma and permission to administer it if they are too young/ill to administer it themselves.

 

EPILEPSY

If your child has Epilepsy and could experience a seizure while in our care, you must provide us with written instruction (including a healthcare plan) and permission to administer their medication if they are too young/ill to administer it themselves.

 

DIABETES

If your child has Diabetes and is likely to need insulin while in our care, you must provide us with written instruction (including a healthcare plan) and permission to administer their medication if they are too young/ill to administer it themselves

INFECTIOUS DISEASES

Exclusion Period

*CHICKENPOX

All the spots need to be scabbed over and be dry before the child may return to any of our clubs.

Diphtheria*

Exclusion always necessary, consult local Health Protection Team

Gastro-enteritis, E. Coli, Food Poisoning, Salmonella and Dysentery

48 hours after last episode of diarrhoea – further exclusion may be required for some children

 

GERMAN MEASLES (RUBELLA)

AND MEASLES

4 days from onset of rash

 

Influenza

Until recovered

 

IMPETIGO

Children must stay away from all of our clubs until the lesions are crusted and healed.

 

TUBERCULOSIS

Consult local Health Protection Team

MUMPS

5 days from onset of swollen glands

 

MENINGITIS (NOT DUE TO MENINGOCOCCAL INFECTION)

Children are welcome at any of our clubs as long as they do not feel unwell in themselves. (Once the child is well, the risk of infection is minimal.)

 

MENINGOCOCCAL MENINGITIS/SEPTICAEMIA

Until recovered

 

HEPATITIS A

Until 7 days after onset of jaundice

 

HEPATITIS B AND C

None.

H.I.V./A.I.D.S.

H.I.V. is not infectious through casual contact. Good procedures for cleaning up body fluid spills will minimise any possible danger of the spread of H.I.V.

 

Scabies

Until first treatment has been given

 

Typhoid*, Paratyphoid*

48 hours after last episode of diarrhoea – further exclusion may be required for some children

WHOOPING COUGH (PERTUSSIS)

5 days from commencing antibiotic treatment or 21 days from the onset if antibiotics not given

   

     C.C.D.C.: Consultant in Communicable Disease Control.

      *        Minor ailments/conditions and infectious diseases may be caught by pregnant ladies and may pose a danger to their unborn baby. Accordingly, they should seek professional advice from their G.P. as soon as possible.