FIRE SAFETY, EVACUATION AND EMERGENCY CLOSURE PROCEDURES

Procedure for fire drills

 

  • Fire drills will be carried out at least once within each half term (by Breakfast, After School clubs and holiday playscheme). At the beginning of the autumn term, they will be held more frequently to ensure that all the children that attend our Clubs on different days are included in at least one fire drill.

  • The fire alarm will be set off by a nominated member of staff and all the children and staff will immediately stop what they are doing. The staff will ensure that any bread in any of the toasters is popped up to prevent it from burning. CHILDREN DO NOT PUT THEIR SHOES ON TO EXIT THE BUILDING as this would take too long in a real fire.

  • The children will evacuate the building quickly and calmly with all staff, except those with fire safety procedures to undertake, using any of the fire exit doors, unless there is a fire/mock fire preventing one of these doors from being used.

  • The staff will guide the children to the fire assembly point (through the wooden gate that leads over to Meadow Primary School and down to the railings by the reception playground) and supervise the children until the Manager, Deputy Manager or supervisors arrive.

  • Children will be split into key stage one and key stage two in order to make registration easier.

  • The Manager, Deputy Manager, Supervisors are responsible for ensuring that the toilets are checked to ensure no children are using them before they exit the building. 

  • The Fire Safety Officer (F.S.O.) for Breakfast and After School Club is Diane Pryke and during Holiday play scheme it is Elisa Sparling. In their absence, the Manager or Deputy Manager are responsible for ensuring that the child and staff registers are collected together with the emergency contact cards and a telephone before exiting the building.

  • Any families arriving to drop their child/ren off at any of the clubs are left with the nominated member of staff just inside the entry gate until the fire drill has been completed.

  • Any parents and their additional children in the building at the time of the fire drill will be directed to the fire assembly point and included in the register/numbers.

  • The registers will be called by the F.S.O. or in this person’s absence, the Manager or Deputy Manager to ensure that all children, their families and staff are accounted for.

  • Once everyone has been accounted for, the staff and children re-enter the building in an orderly manner while parents/carers with their siblings/other children are allowed to leave the Club premises, provided it is not a fire drill. In the case of a real fire, the building will not be re-entered until permission has been given by the Fire Brigade.

  • If a child and/or member of staff is missing, then the Manager, Deputy Manager or Supervisors will undertake a quick visual check of the staff/children to ensure that they are not there and then they will carry out an initial search for the member of staff and/or child while the remaining staff keep the children calm and occupied.

  • If this does not resolve the situation, the procedures set out in the ‘Lost Child’ policy will be undertaken.

  • The fire drill record will be completed with the following details:

 

  • Date

  • Number of children present

  • Number of staff present

  • Time taken to complete the fire drill (from evacuating the building to re-entering the building)

  • Any relevant comments (exits blocked off, how effective the fire drill was, what could have been undertaken better etc.)

 

Additional procedures in the case of a real fire 

 

  • The Manager, Deputy Manager, Supervisors (in the absence of the F.S.O.) are responsible for telephoning the Fire Brigade (999 or 112) in the case of  a fire, providing the following information:

  • Address and Postcode – Meadow Primary Out of School Care Club, Waverley Road, Stoneleigh, Epsom, Surrey KT17 2LW.

  • The Manager, Deputy Manager or Supervisors (F.S.O) are responsible for ensuring that the staff and child registers, child contact cards, important prescribed medication (i.e. for children with diabetes, asthma etc.), telephone and first aid kit are taken out to the fire assembly point.

  • If our demountable can not be reoccupied within the course of the session then the arrangements already in place with Meadow Primary School will come into force. i.e. the Out of School Care Club will relocate temporarily to the main school hall or after this any other room agreed by the Head teacher (see also Meadow Primary School Emergency Plan).

  • The Manager, Deputy Manager or Supervisors will be responsible for contacting all the individual children’s parents/carers to make arrangements for their collection, in the case where the children need to be sent home during the course of a session due to our building being inhabitable due to fire damage.

  • The Manager will telephone and advise all the relevant staff/volunteers what the arrangements will be for the next session as well as all parents/carers.

 

Fire safety records and certificates

 

  • The nominated F.S.O. (Fire Safety Officer) for Meadow Primary Out of School Care Club (Breakfast, After School) is Diane Pryke and for Holiday play scheme it is  Elisa Sparling.

 

  •  The Manager is responsible for carrying out any risk assessments in relation to fire safety, and for recording any changes in the fire safety risk assessment plans.

 

  • The F.S.O. and the Premises Manager will attend the relevant Fire Safety course(s).

 

  • The F.S.O.s are responsible updating the fire safety records/books while one of the A.S.C. supervisors is responsible for ensuring that the necessary equipment checks including any external inspection checks are undertaken (see also Activities, Equipment and Resources policy). 

 

Emergency Evacuation Procedures 

  • If our demountable cannot be reoccupied within the course of the session then the arrangements already in place with Meadow Primary School will come into force. i.e. the Out of School Care Club will relocate temporarily to the main school hall or thereafter any other accommodation agreed by the Head teacher (see also Meadow Primary School Emergency Plan).

  • The Manager will telephone and advise all the relevant staff/volunteers what the arrangements will be for all future sessions until our demountable(s) have been refurbished/replaced and safe to use again. 

  • Likewise, the Manager will telephone and advise all the relevant parents/carers what the arrangements will be for all future sessions until our demountable(s) has been refurbished/replaced and safe to use again. The Manager may involve the Deputy Manager and/or supervisors to help with this onerous task.

  • The Manager will keep all staff, volunteers, parents/carers up to date with any changes to where we will be based until it is possible to re-occupy our demountables.

 

Emergency Closure Procedures 

  • In the unlikely event that any of our clubs had to close due to unforeseen circumstances (such as  no heating, lighting, water etc.) whilst open, depending on what the unforeseen circumstance was, we would do all we could to prevent closure.  

  • If a club has to close, the Manager will telephone and advise all the relevant parents/carers that the club has had to be closed, including the reason why and advise the parents/carers where to collect their child/ren from if it is untenable to remain in our demountables and ask the parents/carers to come and collect their child/ren, ascertaining how long it will take them/their representative (name noted if the representative is not already known to us)  to come and collect their child/ren.

At least two members of staff will remain on the premises or at the accommodation provided at Meadow Primary School until all the children have been collected.